Rachel Checolinski joined Wild Ones as a part-time staff member in December, 2020. Rachel is responsible for providing administrative support to Wild Ones national staff.
She has over 7 years of administrative assistant experience in a wide range of fields. She has also provided mentorship to students and women in volunteer roles in agencies in her local community.
Rachel is passionate about education and is excited to work for an organization with a mission focused on education and awareness about native gardening and healing the environment. She looks forward to learning about Wild Ones and getting to know members.
Position Description – Wild Ones Administrative Assistant
The content of this blog post may have expired. (01/11/2021.)
(Part-Time 20-30 hours per week)
Wild Ones: Native Plants, Natural Landscapes is a national nonprofit environmental organization with 60 chapters in 20 states. Our mission is to promote environmentally sound landscaping practices that protect biodiversity through the preservation, restoration, and establishment of native plant communities. We have a small national office that supports the work of members and chapters and leads the organization in planning, advocacy, and policy guidance.
Overview: Wild Ones is look for an Administrative Assistant who can provide support the national staff by preforming a wide range of clerical and administrative tasksat the national office known as the WILD Center.
Providesexceptional customer service and assistance to visitors to the WILD Center
Answer, screen and direct calls and emails to the appropriate Wild Ones staff member.
Communicate with vendors to schedule maintenance for contracted services such as snow removal, lawn maintenance, facility cleaning and ad-hoc services as needed.
Processing incoming invoices and bills to be approved by the Executive Director
Processing member payments and accurately updating membership profiles in the membership database and accounting system.
Scheduling both virtual and in person meetings and meeting reminders as directed by the Executive Director
Support hosts in virtual meetings by coordinating participants, monitoring chat boxes, compiling survey results and taking notes as needed
Order and manage inventory of supplies and stock items for the WILD Center, Wild Ones Members and Chapters
Maintains both physical and digital document storage systems
Provide prepared reports, presentations, and professional documents for the organization
Send organizational emails to members and chapters as directed by the Executive Director
Prepare and send emails to members as directed by the Executive Director
Research supplemental content such as photos, articles, blogs for social media postings
Other duties as assigned by the Executive Director
High school diploma or equivalent required
At least 1 year of experience in preforming administrative duties in an office setting
At least 1 year experiencing using SharePoint document management and storage
Experience in bookkeeping is a plus
Knowledge, Skills and Abilities
Must have (or willing to obtain) a stable internet connection
Must have (or willing to obtain) a computerto complete remote work
Must have at least an intermediate proficiency with video conferencing software
Must have at least an intermediate proficiency with Microsoft Outlook, Microsoft Office,and Microsoft Access.
Strong interpersonal, communication and verbal skills
Accurate and proficient in data entry
Knowledge of Native Plants is a plus
Ability to balance competing priorities
Ability to work independently
We do not expect our ideal candidate to possess all of the above requirements. We are looking for someone with a positive attitude who is quick learner and willing to do whatever is needed to support Wild Ones administrative needs.
Hours, Salary and Benefits
$15.00 Per Hour
Hours and Location
Wild Ones national staff are currently working a mix of in office hours and remote hours due to COVID-19. When it is safe to do so the national staff with return to a regular work location at the Wild Center Monday- Friday between 8am –4pm.
Location: Wild Center, 2285 Butte des Morts Beach Road, Neenah, WI 54956
Paid Time Off Benefits
Ability to purchase Aflac insurance products
Eligible for SIMPLE IRA Retirement plan after minimum employment requirements are met; up to 3% company match.
Email cover letter and resume to [email protected]. Please put “Administrative Assistant” in the subject line.
The Wild Ones Annual Member Meeting was held virtually last Saturday, September 19th. If you didn’t get a chance to join us live, a video recording of the meeting is available now on the Member’s website. Meet the Wild Ones Board of Directors and staff, preview the new professionally designed residential native garden plans funded by the Stanley Smith Horticultural Trust grant, and learn how Wild Ones is growing.
The Wild Ones Journal just won a 2020 APEX Award for Publication Excellence! This is an annual competition for corporate and nonprofit publishers, editors, writers and designers who create print, web, electronic, and social media. Winners were selected from 1,183 entries in 12 major categories. (The Journal‘s award is in the “Magazines, Journals, & Tabloids-Green” category.)
Wild Ones members and staff have long been proud of our publication and are pleased that a large national competition also felt that The Journal is outstanding.
Wild Ones congratulates editor Barbara Schmitz, designer Kevin Rau, and technical contributor Denise Gehring for receiving this honor.
Tim Lewis, former Wild Ones National Board President, has passed away.
It is with great sadness that we announce the passing of Tim Lewis on Sunday, July 12, 2020. Tim served as the Wild Ones National Board President from 2010 to 2016 and as the Rock River Valley Chapter president for many years. Tim was an avid gardener, photographer, conservationist and environmentalist. Most importantly, Tim was a friend and mentor to both local chapter members and to national board members. We thank Tim for his unyielding commitment to Wild Ones.
Tim is celebrated at the WILD Center with the three beautiful Burr Oak Trees he donated to the Center. A rock with a plaque showing the years of Tim’s service was donated by the National Board and placed at the entrance of the prairie.
Your generous support will enable Wild Ones to continue mission critical programs like Seeds for Education, native plant symposiums, and local monthly open-to-the-public educational presentations. Thank You.