Wild Ones is Hiring for a PT Admin Assistant

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Position Description – Wild Ones Administrative Assistant

(Part-Time 20-30 hours per week) 

Wild Ones: Native Plants, Natural Landscapes is a national nonprofit environmental organization with 60 chapters in 20 states. Our mission is to promote environmentally sound landscaping practices that protect biodiversity through the preservation, restoration, and establishment of native plant communities. We have a small national office that supports the work of members and chapters and leads the organization in planning, advocacy, and policy guidance. 

Overview:  Wild Ones is look for an Administrative Assistant who can provide support the national staff by preforming a wide range of clerical and administrative tasks at the national office known as the WILD Center  

Responsibilities

Office  

  • Provides exceptional customer service and assistance to visitors to the WILD Center  
  • Answer, screen and direct calls and emails to the appropriate Wild Ones staff member.  
  • Communicate with vendors to schedule maintenance for contracted services such as snow removal, lawn maintenance, facility cleaning and ad-hoc services as needed.  
  • Processing incoming invoices and bills to be approved by the Executive Director  
  • Processing member payments and accurately updating membership profiles in the membership database and accounting system. 
  • Scheduling both virtual and in person meetings and meeting reminders as directed by the Executive Director  
  • Support hosts in virtual meetings by coordinating participants, monitoring chat boxes, compiling survey results and taking notes as needed  
  • Order and manage inventory of supplies and stock items for the WILD Center, Wild Ones Members and Chapters  
  • Maintains both physical and digital document storage systems  
  • Provide prepared reports, presentations, and professional documents for the organization  
  • Send organizational emails to members and chapters as directed by the Executive Director  
  • Prepare and send emails to members as directed by the Executive Director  
  • Research supplemental content such as photos, articles, blogs for social media postings  
  • Other duties as assigned by the Executive Director 

Qualifications

Education  

  • High school diploma or equivalent required 

Experience  

  • At least 1 year of experience in preforming administrative duties in an office setting 
  • At least 1 year experiencing using SharePoint document management and storage 
  • Experience in bookkeeping is a plus  

Knowledge, Skills and Abilities  

  • Must have (or willing to obtain) a stable internet connection  
  • Must have (or willing to obtain) a computer to complete remote work  
  • Must have at least an intermediate proficiency with video conferencing software 
  • Must have at least an intermediate proficiency with Microsoft Outlook, Microsoft Office, and Microsoft Access 
  • Strong interpersonal, communication and verbal skills  
  • Accurate and proficient in data entry  
  • Knowledge of Native Plants is a plus  
  • Ability to balance competing priorities 
  • Ability to work independently 

We do not expect our ideal candidate to possess all of the above requirements. We are looking for someone with a positive attitude who is quick learner and willing to do whatever is needed to support Wild Ones administrative needs.  

Hours, Salary and Benefits

Salar 

$15.00 Per Hour  

Hours and Location  

Wild Ones national staff are currently working a mix of in office hours and remote hours due to COVID-19. When it is safe to do so the national staff with return to a regular work location at the Wild Center Monday- Friday between 8am  4pm 

Location: Wild Center, 2285 Butte des Morts Beach Road, Neenah, WI 54956 

Benefits  

  • Paid Time Off Benefits 
  • Ability to purchase Aflac insurance products
  • Eligible for SIMPLE IRA Retirement plan after minimum employment requirements are met; up to 3% company match. 

To apply  

Email cover letter and resume to [email protected]. Please put “Administrative Assistant” in the subject line.  

 

Annual Member Meeting Recording Available

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The Wild Ones Annual Member Meeting was held virtually last Saturday, September 19th. If you didn’t get a chance to join us live, a video recording of the meeting is available now on the Member’s website. Meet the Wild Ones Board of Directors and staff, preview the new professionally designed residential native garden plans funded by the Stanley Smith Horticultural Trust grant, and learn how Wild Ones is growing.

Wild Ones Journal Wins APEX Award!

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Wild Ones Journal Wins APEX Award

The Wild Ones Journal just won a 2020 APEX Award for Publication Excellence! This is an annual competition for corporate and nonprofit publishers, editors, writers and designers who create print, web, electronic, and social media. Winners were selected from 1,183 entries in 12 major categories. (The Journal‘s award is in the “Magazines, Journals, & Tabloids-Green” category.)

Wild Ones members and staff have long been proud of our publication and are pleased that a large national competition also felt that The Journal is outstanding.

Wild Ones congratulates editor Barbara Schmitz, designer Kevin Rau, and technical contributor Denise Gehring for receiving this honor.

 

Tim Lewis Has Passed Away

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Tim Lewis, former Wild Ones National Board President, has passed away.

It is with great sadness that we announce the passing of Tim Lewis on Sunday, July 12, 2020. Tim served as the Wild Ones National Board President from 2010 to 2016 and as the Rock River Valley Chapter president for many years. Tim was an avid gardener, photographer, conservationist and environmentalist. Most importantly, Tim was a friend and mentor to both local chapter members and to national board members. We thank Tim for his unyielding commitment to Wild Ones.

To view Tim’s obituary click on:  https://www.honquestfh.com/obituary/Timothy-Lewis

Tim is celebrated at the WILD Center with the three beautiful Burr Oak Trees he donated to the Center. A rock with a plaque showing the years of Tim’s service was donated by the National Board and placed at the entrance of the prairie.

     

 

 

 

Announcement- Renewing Your Membership via Mail

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A large group of purple coneflowers

Announcement: Renewing Your Membership via Mail

In keeping with public health codes, Wild Ones is making every effort to ensure that the national office staff remains safe during the coronavirus crisis.

We receive mail from all over the country on a daily basis. We would like to limit the amount of mail that comes into the office regarding new and renewal memberships. The coronavirus has the ability to persist on surfaces for up to nine days which puts our staff at risk when handling mail.

We are asking members to please utilize the online signup option by going to:

wildones.org/membership

If you need assistance with utilizing the online membership system, please email [email protected]

Please know that any checks we do receive, will be held a minimum of nine days prior to entering them into our membership database.

We do apologize for the inconvenience and appreciate your patience with this issue.

Kind regards,

Elaine Krizenesky

Wild Ones National Director